Checklist for Actions Within 14 Days of Changing Jobs [Visa/Status of Residence Support - 2026 Edition]
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Supervised by an Administrative Scrivener
Created based on official information from the Immigration Services Agency and practical experience. Last updated: April 2026
๐ VISA TOOLS โ Check Immediately After Changing Jobs
Checklist: Things to Do Within 14 Days After Changing Jobs
This checklist organizes necessary procedures related to your visa and status of residence by deadline after changing jobs. Forgetting to submit notifications within 14 days will negatively impact your next renewal application. Please check immediately after changing jobs.
โฐ Post-Job Change Deadlines Summary
14 days
After job change
Notify Immigration
14 days
After moving
Address Change Notification
As soon as possible
Until next renewal
Document preparation
๐จ Forgetting to submit notifications will be recorded and affect your next renewal review.
Failure to submit a "Notification of Affiliation Organization" will be recorded by immigration, negatively impacting your next renewal application as "failure to fulfill notification obligations." Be sure to submit it within 14 days of changing jobs.
STEP 1๏ฝPlease select your situation
Job change with the same visa type
E.g., Engineer/Specialist in Humanities/International Services to Engineer/Specialist in Humanities/International Services, within the same status of residence.
Change of status of residence required
Cases where job duties change and a different status of residence is needed.
Study abroad โ Employment (First time)
Cases where one obtains an employment visa for the first time after graduation.
Job change as Highly Skilled Professional
Special cases requiring the renewal of the certificate of designation.
Job change within the same status of residence: This applies when the duties at your new workplace fall within the scope of your current status of residence, such as changing from one "Engineer/Specialist in Humanities/International Services" visa to another. A change of status of residence application is not required, but notification of change of affiliation is mandatory.
STEP 2๏ฝReview each action and check them off
Completed
0 / 0 items
Required post-job change procedures completed!
Prepare documents from your new workplace (employment contract, job description) now for your next visa renewal.
Check the renewal document checklist โ
Mandatory Notifications within 14 Days
Within 14 days
Within 14 daysSubmit "Notification of Affiliation Organization (Resignation)" for the company you left
Submit via Immigration's online notification system (e-Notification), mail, or in person. Within 14 days from the resignation date.
Within 14 daysSubmit "Notification of Affiliation Organization (Employment)" for your new company
Within 14 days from the employment date. Submit resignation and employment notifications separately. Keep both submission confirmations/receipt numbers.
Keep evidenceSave the submission confirmation/receipt number for the notification
You may be asked to provide proof of submission during your next visa renewal application. Save screenshots or printouts.
If you moved (within 14 days)
Within 14 days after moving
Within 14 daysRegister your new address at the municipal office with a moving-in/transfer notification
Complete the procedure at the municipal office of your new address within 14 days of moving. The address on your residence card will be automatically updated (written on the back).
Complete address change procedures for your workplace, bank, insurance, etc.
If the address on your visa-related documents (withholding tax statement, social insurance documents) does not match, your renewal application may be rejected due to incomplete documentation.
Document Preparation for Next Renewal
As soon as possible
Obtained and stored your new employment contract and notice of employment conditions
Required for the next renewal application. Ensure you have documents clearly stating your job duties, salary, and work location.
Requested your new company to create a Job Description
The job description is central to the review for your first renewal after changing jobs. Prepare one early with specific job duties, tools used, and time allocation.
Considered obtaining a Certificate of Authorized Employment
This document allows you to pre-confirm with the Immigration Bureau whether your new job duties are compatible with your status of residence. Obtaining it significantly reduces the paperwork for your next renewal. It is particularly effective if you have more than 6 months remaining on your period of stay.
Joined social insurance (health insurance and employee pension) at the new company
The company is obligated to notify the Pension Office within 5 days of your eligibility. Confirm whether you have received your enrollment certificate (insurance card).
Checked the expiry date of my Residence Card and understood the renewal schedule
The first renewal after changing jobs usually involves stricter screening. Considering that it takes 4 to 6 months at the Tokyo Immigration Bureau, start preparations 6 months before the expiry date.
๐จ Risks of neglecting notification
- It will negatively affect the next renewal screening as "non-fulfillment of notification obligations"
- It may be judged that your "residence status is poor," and the period of stay granted may be shortened
- Past non-fulfillment records may be checked during the permanent residency application screening, making approval more difficult
- For highly skilled professionals, commencing employment without updating the designated document constitutes unauthorized activity
๐ Detailed Explanation Article
Visa Risks and Solutions After Changing Jobs
Read more about visa risks after changing jobs โ
๐ Related Tool
Engineer/Specialist in Humanities/International Services Visa Renewal Checklist
Check your next renewal documents now โ
Consult VisaSHOGUN for Visa Procedures After Changing Jobs
If you have concerns about visa procedures after changing jobs, such as "Do I need to change my status of residence?" or "Should I obtain a Certificate of Authorized Employment?", please start with a free consultation.
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